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The Niceties of a Response Letter for Job Offer

response letter for job offer writing helpWhy Is It Important to Know How to Write a Response Letter?

response letter sampleYou made it, you passed the interview and they have sent you an offer letter. Now what do you do? It is professional and also very important that you provide a response letter for job offer. After all, how will they know that you are accepting their offer otherwise? But writing a letter that is going to give the right impression is not always so easy, especially if you are not in the habit of writing many letters.

A job offer letter will give you security, it shows you exactly what the company is offering and also when you are expected to start. You will, however, need to respond to an email or letter response for a job offer. The company will be under pressure to get the position filled so if you do not respond within a reasonable amount of time then you may find the offer withdrawn.

Our professional business letter writing services have been helping those in need of writing support for many years. From writing a letter for embassy for visa applications for your new role through to writing response letter and emails for that new job we can help you. Our support is offered through highly qualified and very experienced experts in this area that will not simply write your letter; they fully understand what is required.

How to Write a Professional Response Letter for Job Offer

The best place to start when writing any letter is to take a look at a sample response for job offer letter. This will provide you with many ideas as to how your own should be written. Of course, your own letter needs to be personal to you and not a simple copy of any letter that you look as a response letter sample. You should also avoid simply using a generic template in which you fill in the blanks if you want to leave a positive impression.

The following advice will help you with writing your response to offer letter for a job:

If you wish to decline the offer:

  • Do so as quickly as possible: They will need to offer the position to another or restart the hiring process.
  • Do it courteously: you don’t want to burn your bridges, you may wish to work there in the future.
  • Thank them: wish the company and the people that you had contact with future success.
  • Be diplomatic: even if you are accepting a better offer do not provide them with any of the details.
  • Be concise in your writing: this letter needs to get straight to the point.

decline letter for proposal statisticsIf you wish to negotiate the terms of the contract then this is often best done over the phone or in person. If this is the case then you should not write a letter but contact them directly to make your negotiations. Saving your letter for any revised job offer that you may receive. Any contact, however, should be made as quickly as possible, usually within 24-48 hours of receiving the offer letter.

If you wish to accept the offer you should:

  • Offer then your appreciation for giving you the opportunity to fill the role.
  • Formally state that you are accepting the role that is being offered.
  • Confirm the main parts of the offer such as the job title and salary.
  • Confirm when you will be starting your employment.
  • Let them know that you are happy to provide any information or complete any required paperwork.

Advice for how your response to offer letter for a job should be written:

  • Always use a formal business letter template as a basis for your letter.
  • Address the letter to the person from whom the job offer was received.
  • If being sent as an email then include your name and that it is a job acceptance in the subject line.
  • Keep it brief, get straight to the point. There is no point for embellishment.
  • Use simple but formal English. While they may not be judging your writing skills, being professional does prevent you from using slang and text speak.
  • Edit and format your writing carefully: you want to maintain an excellent impression with them.


What should be avoided when writing your response letter:
  • Failing to show any enthusiasm for the role.
  • Sending your reply too late: you should always reply within 24 to 48 hours.
  • Trying to negotiate an increase in salary or other benefits within your letter: do so in person prior to writing your letter.
  • Failing to carefully check your letter for mistakes before sending.
  • Not including your personal contact details in the letter: even if they are on file you should include them within a formal letter.

As Alison Doyle says writing for The Balance:

“It is always a good idea to accept a job offer via letter. A job acceptance letter allows you to demonstrate your professionalism and make sure there is no confusion about the precise terms of the offer, such as vacation time or benefits. It’s also is an opportunity to express your gratitude for being offered a position, as well as your enthusiasm for taking on the new role. “

We Can Help Write a Response Letter for Your Job Offer

Writing a letter in a way that is going to impress is vital if you want to maintain a good impression with your employer. Our experts are carefully selected to ensure that you will always get to work directly with a postgraduate degree qualified writer that has proven skills with writing this form of letter. They work directly with you to write letters that are highly personalized and targeted to the employment letter that you have been offered.

All of our writing is unique and not simply created by the filling of blanks on generic templates. We are a professional company that will always deliver to you on time and that ensures high-quality writing by providing free certified proofreading on all of our letter writing services. With a full satisfaction money back guarantee you can be sure that your letter will be precisely what you are looking for.

Make your response letter for job offer professional and perfectly written with the support of our highly effective and affordable letter writing services.